New York Pay Stub Requirements
Yes — New York law (Labor Law § 195(3)) spells out what has to be on every pay stub.
New York also requires a written pay-rate notice when someone is hired, and payroll records must be kept six years. Wage statement violations carry damages per workweek, so New York stubs are worth double-checking.
What New York law requires on the stub
- The dates of work covered by the payment
- The employee's name
- The employer's name, address, and phone number
- The rate or rates of pay and how pay is based (hourly, salary, piece, commission)
- Gross wages
- Deductions, itemized
- Allowances claimed against minimum wage, if any
- Net wages
- For hourly (non-exempt) staff: the overtime rate, regular hours, and overtime hours
Make a New York pay stub — free
The free KipiForms pay stub generator covers every field above: company and employee details, pay period, regular and overtime hours and rates, itemized deductions (with quick-adds for 401(k), health, dental, vision, HSA, child support, and garnishments), gross, net, and year-to-date totals. It runs in your browser — nothing is uploaded. Free to make, free to save, free to download, free to print. No sign-up, no fee.
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General information about New York pay stub rules, not legal advice. Rules change — confirm your situation with the New York labor agency via the U.S. Department of Labor or a local employment attorney.
See pay stub rules for all 50 states.
Common questions
Are pay stubs required in New York?
Yes — New York law (Labor Law § 195(3)) spells out what has to be on every pay stub.
What must be on a New York pay stub?
At minimum: the dates of work covered by the payment; the employee's name; the employer's name, address, and phone number; the rate or rates of pay and how pay is based (hourly, salary, piece, commission); gross wages, and net wages. The free generator on this page includes fields for all of them.
Can pay stubs be delivered electronically?
In most states yes, as long as the employee can actually access and print the statement. A few states ask for the employee's agreement first, so check the note on this page.