Virginia Pay Stub Requirements

Virginia backs its statement rules with real penalties, including per-violation fines.

What Virginia law requires on the stub

• Gross wages earned
• Hours worked (for hourly employees)
• The rate of pay
• Every deduction and the amount and purpose of each
• Net wages paid

Make a Virginia pay stub — free

The free KipiForms pay stub generator covers every field above: company and employee details, pay period, regular and overtime hours and rates, itemized deductions (with quick-adds for 401(k), health, dental, vision, HSA, child support, and garnishments), gross, net, and year-to-date totals. It runs in your browser — nothing is uploaded. Free to make, free to save, free to download, free to print. No sign-up, no fee.

Open the free pay stub generator →

General information about Virginia pay stub rules, not legal advice. Rules change — confirm your situation with the Virginia labor agency via the U.S. Department of Labor or a local employment attorney.

See pay stub rules for all 50 states.

Common questions

Are pay stubs required in Virginia?

Yes — Virginia law (Va. Code § 40.1-29(D)) spells out what has to be on every pay stub.

What must be on a Virginia pay stub?

At minimum: gross wages earned; hours worked (for hourly employees); the rate of pay; every deduction and the amount and purpose of each; net wages paid, and net wages. The free generator on this page includes fields for all of them.

Can pay stubs be delivered electronically?

In most states yes, as long as the employee can actually access and print the statement. A few states ask for the employee's agreement first, so check the note on this page.