Washington Pay Stub Requirements

Washington's statement is due each payday, and the employee must be able to access it — electronic delivery has to actually work for the employee.

What Washington law requires on the stub

• Hours worked (or the salary basis for exempt staff)
• The rate or rates of pay
• Piece-rate units, if any
• Gross wages
• Every deduction, itemized
• Net wages

Make a Washington pay stub — free

The free KipiForms pay stub generator covers every field above: company and employee details, pay period, regular and overtime hours and rates, itemized deductions (with quick-adds for 401(k), health, dental, vision, HSA, child support, and garnishments), gross, net, and year-to-date totals. It runs in your browser — nothing is uploaded. Free to make, free to save, free to download, free to print. No sign-up, no fee.

Open the free pay stub generator →

General information about Washington pay stub rules, not legal advice. Rules change — confirm your situation with the Washington labor agency via the U.S. Department of Labor or a local employment attorney.

See pay stub rules for all 50 states.

Common questions

Are pay stubs required in Washington?

Yes — Washington law (WAC 296-126-040) spells out what has to be on every pay stub.

What must be on a Washington pay stub?

At minimum: hours worked (or the salary basis for exempt staff); the rate or rates of pay; piece-rate units, if any; gross wages; every deduction, itemized, and net wages. The free generator on this page includes fields for all of them.

Can pay stubs be delivered electronically?

In most states yes, as long as the employee can actually access and print the statement. A few states ask for the employee's agreement first, so check the note on this page.